Instant Access

If you have permission to create Instant Access entries for temporary users, this tab will appear in your workspace.

The Instant Access tab allows you to create temporary, workspace-only users for quick collaboration without requiring full account registration or email.

With Instant Access, you can:

• Generate a unique access URL tied to the workspace
• Allow users to create temporary accounts using:
  • A display name
  • A personal access code
• Enable users to immediately join and collaborate

Creating an Instant Access Link

The Instant Access link creates a dedicated entry point where users can join your workspace using an instant account.

To create a new Instant Access:

1. Click + Create
2. Enter a name
3. Select a workspace permission:
   • Viewer
   • Contributor
   • Admin
4. Set an access code:
   • Enter your own, or generate a random one
5. Click Create

Sharing and Viewing Instant Access Details

Once created:

- A unique access link is generated

- The generated access code is available for admins to view or copy

- You need to share the link and code with users

- Use the share icon to copy the link or view a QR code

All users will join with the assigned role.

💡 Create multiple links if you need different roles.

Creating an Account with Instant Access

Instant Access creates a dedicated entry point where users enter the access code defined during setup. When they open the shared link, they will land on a similar page:

To create an account:

2. The user opens the link and enters the access code

3. The user logs in or creates an account by entering a:

   • Name
   • Password

5. Click Join

After joining:

• User gains workspace access
• Permissions match the assigned role
• User can update their name

The user needs to save their:

• User name
• Password

Managing an Instant Access Entry

As an admin in the workspace, you have options to manage your instant access link:

Each entry includes an Actions menu (⋯):

Disable / Enable

• Toggles access for collaborators

When disabled:

• New users cannot join
• Existing users lose access immediately until the instant access link is enabled again

View Collaborators

You can view all the users who joined your workspace through this access link

You can:

• View their names
• View their codes
• Copy their codes
• Remove users

Revoke Individual Access

• Click the trash icon to remove an specific user

Result:

• Immediate loss of access
• Removes all user connections and access to assets and projects they were associated with
• Irreversible

Revoke All Access

• Click the Revoke All option to remove all users from this access

To confirm:

• Type the Instant Access name

Result:

• All users lose access
• Removes all users connections and access to assets and projects they were associated with
• Irreversible

warning

Disabling, removing, or revoking access takes effect immediately.

Access Code Management

You can view all user names and access codes created for your Instant Access link

For each user you can:

• View or hide code
• Copy code

This ensures that if a user forgets or loses access, you can still view their account details and access code. This is especially useful when working with students.